Overview

We are seeking a proactive Office Operations Manager to provide comprehensive administrative and

infrastructure support for our headquarters and other locations as needed. The ideal candidate will possess strong communication skills, the ability to adapt to changing priorities, and a solid understanding of our company policies and office procedures.

Key Responsibilities

OFFICE MANAGEMENT:

• Oversee office infrastructure, including printers, coffee machines, phones, and furniture, ensuring everything runs smoothly
• Maintain an organized inventory of office supplies and manage ordering
• Coordinate office visits for various stakeholders and facilitate their needs
• Develop and implement efficient office systems and procedures
• Establish and uphold office policies and operations, effectively communicating these to staff
• Monitor and manage office budgets, collaborating with stakeholders on facilities-related matters such as expansions or refurbishments
• Serve as the primary contact for all office-related inquiries and support special requests as they arise
• Ensure compliance with health, safety, and security protocols, maintaining documentation and communications regarding these procedures
• Keep the office environment safe, clean, and functional, including posting regulatory notices for staff accessibility
• Act as a liaison between employees and external contractors for maintenance issues
• Manage incoming and outgoing shipments and deliveries
  
  

Admistrative Support

• Provide executive support to C-suite executives and administrative assistance to various departments.
• Facilitate new employee onboarding and setup
• Assist in ordering and managing Alto “Swag” and business cards
• Support event planning and coordination for company functions, such as holiday parties, conferences, and team gatherings
• Utilize various technical applications, including Google Suite, Microsoft Office, Adobe, DocuSign, Slack, Kisi security system, and conference room reservation systems
• Organize and plan business events, including larger meetings and visits from external stakeholders
• Manage phone calls, greet visitors, and handle mail and email communications, ensuring information is effectively disseminated
  
  

SALARY: 90,000-100,000 Annually

LOCATION: Mountain View, CA

Qualifications

• 3 to 5 years of experience as an Office Manager, complemented by 1 to 3 years of experience as an Executive Assistant.
• Strong interpersonal and communication skills
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Familiarity with company policies and office protocols
• Proficiency in relevant software applications
• Ensure the confidentiality of sensitive information by following company protocols and safeguarding data related to employees, clients, and proprietary business operations
• Availability to work on-site five days a week to ensure seamless operations and foster team collaboration.
  
  

If you are a dedicated professional with a knack for organization and a passion for supporting a dynamic office environment, we encourage you to apply!

Alto Neuroscience is an equal-opportunity employer. We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home. We do all of this with kindness, empathy and respect for each other. The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities or physical requirements.